Contracting authority

Contracting authority:

National Audit Office

Public Procurement Organisation Number:

PBHM-8926-YDNL

Address:

157-197 Buckingham Palace Road
London
SW1W 9SP
UK

Contact name:

Ima Orosei

Email:

NAO.Procurement@nao.org.uk

Telephone:

Not provided

Website:

https://www.nao.org.uk/

Organisation type:

MINISTRY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

This Competitive Flexible Procedure is being conducted in accordance with the Procurement Act 2023 (the Act), as further detailed in the Procurement Specific Questionnaire (PSQ) and the Invitation to Participate (ITP), which is provided for information only at this stage of the procurement.

Responses to the PSQ will be used as the first stage of the process to identify suitably qualified and experienced suppliers (“Participants”) who will be invited to tender. It is intended that the NAO will shortlist up to five (5) Participants to be invited to submit tenders, in accordance with section 20(4)(a) of the Act.

Preliminary market engagement conducted:

Yes

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

CPT_26_03 IT Service management (ITSM)

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

The National Audit Office (NAO) is the UK’s independent public spending watchdog. It supports Parliament in holding government to account and helps improve public services through high quality audit and assurance work.

The NAO is seeking to appoint an experienced supplier to provide an enterprise grade IT Service Management (ITSM) solution and associated support services for internal users across the organisation.

The requirement includes the provision, implementation, configuration, and ongoing support of an ITSM platform capable of supporting core ITSM processes, including incident management, service requests, change management, asset and configuration management, workflow automation, reporting, and governance. The solution must be scalable, configurable, and proportionate to the NAO’s operational needs, and capable of supporting multiple internal functional areas.

The selected supplier will be expected to deliver a controlled transition from the incumbent system, including secure data migration, integration with the NAO’s Microsoft based digital estate, and service readiness activities, with minimal disruption to business operations. The solution should provide an intuitive user experience, configurable workflows, and accessible reporting, without reliance on complex development or ongoing external consultancy.

The NAO also requires robust ongoing platform support, including routine updates, security maintenance and patching, and effective vulnerability management and remediation. This should include the ability to identify, assess, track, prioritise, and remediate security vulnerabilities affecting the ITSM platform and its components, supported by appropriate controls, governance, and reporting.

The selected supplier must be able to provide assurance that vulnerabilities are managed in line with recognised industry good practice and the NAO’s information security and risk management requirements.

In addition, the supplier must demonstrate a sustainable product roadmap and ongoing service support model to ensure long term service continuity, platform resilience, and alignment with the NAO’s future operational and digital requirements.

The contract is expected to commence on Wednesday 4th November 2026 and includes an initial six month mobilisation and implementation period, with service go live anticipated from
Tuesday 1st June 2027.

The initial contract term will be three (3) years, with options to extend for up to two further periods of twelve (12) months, up to a maximum contract end date of Monday 31st May 2032.

The estimated maximum contract value is £1.8 million inclusive of VAT over the full potential five year term.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-package-and-information-systems./5S6557UA33

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5S6557UA33

Total value (estimated):

GBP 1,500,000 excluding VAT

GBP 1,800,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Contract dates (estimated):

04/11/2026 to 31/05/2030

CPV classifications:

48000000 - Software package and information systems.

72222300 - Information technology services.

Contract can be extended:

Yes

Extension date:

31/05/2032

Delivery regions:

UK - UNITED KINGDOM

Award criteria:

Name: Price / Weighting: 20

Name: Quality / Weighting: 80

Legal and financial capacity conditions of participation:

Please refer to the Invitation to Participate (ITP) documentation and the Procurement Specific Questionnaire (PSQ) for further details.

Technical ability conditions of participation:

Please refer to the Invitation to Participate (ITP) documentation and the Procurement Specific Questionnaire (PSQ) for further details.

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

12/05/2026 Time: 12:00

Deadline for requests to participate:

01/06/2026 Time: 12:00

Submission address and any special instructions:

Supplier information

Potential suppliers interested in this new opportunity MUST ensure to register an account first on Find a Tender Central Digital platform here https://www.find-tender.service.gov.uk/Search and include their core business details onto the system.

Once potential suppliers accounts have been set up their account on Find a Tender Central Digital platform and their Share Code has been generated, suppliers should then access the tender documentation as follows:

Tender documentation

The National Audit Office will be using the Delta eSourcing system to electronically conduct this procurement exercise and interested potential suppliers need to express an interest in the opportunity by registering onto the Delta eSourcing system by clicking the
" Register as a Supplier" link at
https://login.bipsolutions.com/casDelta/login?service=https://www.delta-esourcing.com/delta/j_spring_cas_security_check.

Once registered and then logged onto Delta, potential suppliers will need to use the Access Code number 5S6557UA33 to locate the procurement exercise.

Then potential Suppliers must select "Register Interest" to view the tender documentation, raise clarification questions and subsequently submit their response to the procurement exercise.

Virtual Market Engagement
The NAO would like to invite interested suppliers to attend a Virtual Market Engagement event taking place on Friday 8th May 2026 at 10.00 to 11.00am.

The purpose of the events is to offer attendees the opportunity to hear about the IT Service management (ITSM) requirement
If organisations are interested in attending the Virtual Market Engagement event, then send expressions of interest via email to nao.procurement@nao.org.uk by 12 noon on Thursday 7th May 2026.

The email needs to include your name, position, organisation and contact details alongside the names and positions of other colleagues wishing to attend. Further details will be made available nearer the time of the event.

For further assistance with using Delta, please contact the Delta Help Desk on 0800 923 9236.

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

05/10/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

No

A conflicts assessment has been prepared and revised:

Yes

Other organisations

Not provided